Contact Phone *
Physical Address *
Mailing Address *
What event date(s) are you planning to use the Bastrop Convention Center?
Do you need a move-in or move-out day? (for additional fee)
What BCEC room(s) would you like to lease? (Check all that apply)
One Meeting Room
Two Meeting Rooms (Separate or Combined)
Four Meeting Rooms (Separate or Combined)
How many will attend your program/event?
Will you and/or your guests need overnight accommodations?
Yes, we need overnight accommodations
If so, how many rooms?
Is this event private or public?
Will you sell tickets?
Yes, we will sell tickets
At the door
Reserved seating or general admission?
Will you or anyone at the event sell merchandise?
Yes, merchandise will be sold
Do you plan to have exhibitors or vendors at your event?
Yes, there will be exhibitors or vendors
Approximately how many?
In detail, what kind of program/special event are you planning?
How will you use the Convention Center?
Do you plan to use the lobby? Detail your plan.
How will you use the outside areas of the building?
What will be your use of stage?
Do you plan to rent additional light equipment?
Yes, we plan to rent additional light equipment
When do you (or anyone affiliated with your event) need access to the Convention Center? List all times and purposes.
Do you plan to serve alcohol?
Yes, we will serve alcohol
Do you plan to exchange money, tickets, or anything else for alcohol?
Will the kitchen be used?
Yes, the kitchen will be used
If so, how?
Deliveries must take place in your rental window of time. Convention Center personnel are not authorized to accept deliveries.
List anyone who will be helping you with this event. Include any deliveries or other service persons and the name of their business.
All layout plans must be approved by our Executive Director. Facility capacity is affected by
how the furniture is set up and how you plan to use the facility. Please note the safety
regulations prevent unapproved layouts from being used it is important to consult with our
Executive Director before proceeding with your event plans.